Document Controller

At MDL, great projects are built on great teamwork and strong processes. We're looking for a Fixed Term Document Controller to support our Project Controls function during an exciting 9-12 month period. Working closely with project teams and stakeholders, you'll play an essential role in keeping project information organised, traceable, accessible, and under control, helping ensure successful outcomes for our clients worldwide.

You are line managed by the Senior Document Controller for professional development, procedural governance, and standardisation. Day-to-day workflow is driven by the requirements of Project Management Office, and the needs of live project delivery. Your success is measured by the quality, responsiveness, and auditability of document control across Global Projects, protecting MDL’s operational and contractual interests.

Document Management & Control

• Maintain and administer the project document control system, ensuring all documents are logged, filed, and traceable.
• Control the receipt, tracking, revision, distribution, and archiving of project documents and correspondence.
• Ensure the latest approved versions of project documents are accessible to all relevant stakeholders.

Client Document Submissions

• Manage the preparation, review, and formal submission of documents to clients, ensuring compliance with contractual requirements.
• Track client approvals, comments, and revisions, updating internal records accordingly.
• Support Project Managers in maintaining up-to-date deliverable registers.

Compliance and Audit Readiness

• Ensure all document control practices adhere to MDL procedures, client contract requirements, and industry best practices.
• Support internal and external audits by providing accurate document records, logs, and histories.
• Maintain confidentiality and integrity of sensitive project information.

Reporting and Status Updates

• Produce regular reports on document status, outstanding actions, and approval cycles.
• Highlight document delays or risks that may impact project delivery or invoicing milestones.
• Support project close-out by preparing as-built documentation packages.

Support to Project and Functional Teams

• Act as a central point for document queries, retrieval, and distribution across all project stakeholders.
• Collaborate with Procurement, Cost Control, Technical, and Operations to maintain document consistency.

Education, Experience and Training

• Experience in Business Administration, Project Administration, Supply Chain, or a related field
• Familiarity with document control systems, client submission portals, and audit requirements
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document control systems
• Familiarity with procurement processes and project coordination requirements
• Strong organisational and communication skills

MDL is committed to creating an inclusive workplace where everyone can thrive. We welcome applications from talented individuals of all backgrounds and are proud to be an equal opportunities employer. We believe that diverse perspectives make us stronger and help us deliver the best outcomes for our people, customers, and communities.