Legal Secretary EPI Newcastle

Department: Employment, Pensions and Immigration - North

Location: Newcastle

Join a leading international law firm

DAC Beachcroft is a purpose-led international law firm with a strong reputation for delivering exceptional legal advice and client service. We work with a diverse range of organisations across the UK and internationally, combining deep sector expertise with a collaborative approach.

We are looking for a talented

Legal Secretary to join our Employment, Pensions & Immigration (EPI) team in Newcastle. This is an excellent opportunity for an organised and proactive professional who enjoys working in a fast-paced environment, providing high-quality support to lawyers and helping deliver outstanding service to clients.

This role offers variety, responsibility and the chance to become a key member of a highly regarded team, supporting both day-to-day legal operations and client-focused activities.

Key Responsibilities

As a Legal Secretary, you will provide comprehensive secretarial and administrative support to lawyers within the Newcastle office, while also assisting wider practice groups where required.

Client & Matter Support

• Supporting lawyers with day-to-day client and matter administration.
• Maintaining client records and ensuring information is accurate and up to date.
• Managing client-specific processes and protocols.
• Preparing and updating electronic bundles and supporting case file management.
• Acting as a key point of contact for lawyers and assisting with workflow coordination.

Administration & Document Management

• Preparing, formatting and managing legal correspondence and documentation.
• Handling outgoing communications using secure document transmission methods.
• Managing inboxes, monitoring correspondence and ensuring timely action on client matters.
• Filing, archiving, scanning and organising documents within document and case management systems.
• Assisting with digital dictation and document production when required.
• Coordinating meetings, travel arrangements and diary commitments.

Financial & Billing Support

• Assisting with billing and matter-related financial administration.
• Supporting lawyers with time recording, disbursements and work-in-progress processes.
• Processing expenses and assisting with payment requests, transfers and related administration.
• Responding to billing and accounts queries as required.

Team & Stakeholder Support

• Collaborating closely with lawyers, colleagues and support teams across the firm.
• Providing cover and assistance during periods of absence or peak workload.
• Supporting business development and client communication activities.
• Delivering a consistently high standard of client service and communication.

Skills, Knowledge and Expertise

We're interested in individuals who combine strong organisational skills with a genuine commitment to client service.

You will ideally have:

• Previous experience within a legal or professional services environment.
• Strong administrative and secretarial support experience.
• Advanced knowledge of Microsoft Office applications.
• Experience using document management and/or case management systems.
• Excellent written and verbal communication skills.
• The ability to manage multiple priorities while maintaining exceptional attention to detail.
• A proactive and solutions-focused approach to work.
• Strong organisational skills and the ability to work effectively both independently and as part of a team.
• A professional, confidential and client-focused mindset.
• A positive attitude and willingness to adapt in a busy, fast-moving environment.

Additional Information

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact Sign in to view email in confidence with the vacancy reference in the subject line, and we’ll be happy to help.

We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

Note for Recruitment Agencies

DAC Beachcroft manages all vacancies via our in-house recruitment teams, prioritising direct sourcing and referrals. When external support is required, roles are released to selected agencies on our Preferred Supplier List (PSL).

Speculative CVs sent to any DAC Beachcroft employee without prior instruction from our recruitment teams (LLP and CSG) will not be accepted, and no fees will be payable.

For PSL queries, please contact: Sign in to view email or csgSign in to view email