Property Sales Administrator

About Innes & Mackay

Innes & Mackay is an established firm of solicitors, estate agents and notaries based in Inverness. Since 1874, we have supported individuals, families and businesses across the Highlands with trusted legal and property services.

Our estate agency team works closely with clients throughout the buying and selling process, providing professional advice alongside a friendly, personal service.

About the role

We are looking for a confident, organised and approachable Property Sales Administrator to join our busy estate agency team.

This is a varied, client-facing role involving communication with buyers and sellers, coordinating property viewings and appointments, supporting property marketing and assisting with the day-to-day administration of the department.

The successful candidate will be comfortable speaking with clients, managing multiple tasks and working closely with colleagues as part of a supportive team.

Key responsibilities

• Answering telephone calls and responding to property enquiries
• Arranging property viewings, valuations and appointments
• Contacting prospective buyers to obtain feedback following viewings
• Keeping clients updated throughout the property sales process
• Conducting property viewings, where appropriate
• Supporting the management of the firm’s social media channels
• Maintaining accurate records and updating internal systems
• Providing general administrative support to the property team
• Assisting with other duties as required

About you

The successful candidate will:

• Be confident, professional and comfortable communicating with clients
• Have excellent organisational and time management skills
• Be able to manage a varied workload and prioritise tasks effectively
• Have strong written and verbal communication skills
• Work well independently and as part of a team
• Have good attention to detail
• Be comfortable using social media and digital platforms
• Hold a valid UK driving licence

Previous experience within an estate agency, property sales, administration or a customer-facing role would be beneficial, although applications will be considered based on relevant skills and experience.

What we offer

• A varied role within an established Highland firm
• The opportunity to become part of an experienced and supportive team
• A professional, friendly working environment
• The opportunity to build experience across estate agency, property marketing and client service
• Salary dependent on experience
• Full-time, consistent weekday working hours

How to apply

Please send your CV and a covering letter explaining why you would be a good fit for the role to Sign in to view email

Closing date: 11th September 2026.

Job Category: Administration

Job Type: Full Time

Job Location: Inverness