Receptionist - Luton Town Centre Practice

Non NHS Banding

Main area

Receptionist

Grade

Non NHS Banding

Contract

Permanent

Hours

Full time - 37.5 hours per week

Job ref

4265-8168523

Site

Luton Town Centre GP Surgery & Luton Urgent Treatment Centre

Town

Luton

Salary

£12.71 plus unsociable enhancements where applicable

Salary period

Hourly

Closing

30/07/2026 08:00

Job overview

DEDICATED TO WHAT WE DO

PASSIONATE ABOUT HOW WE DO IT

We're seeking a friendly and efficient Receptionist to be the welcoming face of Luton Town Centre Practice.

In this role, you will use System One and Adastra to accurately record patient information while managing inquiries through phone calls, emails, mail, or in-person interactions. You will support clinicians by ensuring that protocols are followed, booking appointments, and marking patients as arrived for the Urgent Treatment Centre.

Additional responsibilities will include assisting with clinical exams, acting as a chaperone, helping to open the premises while complying with Health & Safety standards, performing floor checks, reporting maintenance issues, delivering messages accurately, processing mail, maintaining confidentiality and ensuring that the reception area remains clean and inviting.

Main duties of the job

• Act as focal point for the unit
• Meeting and greeting patients and visitors
• Utilising System One and Adastra for accurate recording of attendances at the unit
• Handling internal and external enquiries from all sources, in person, by telephone, email or post
• Work alongside the clinician(s) in the provision of patient care, responding to requests in a timely manner, whilst ensuring protocols and procedures are followed.
• Book appointments with relevant clinicians in the Practice ensuring the correct consultation times and clinicians are utilised.
• Ensure patients are booked in or marked as arrived for the Urgent Treatment Centre
• Act as chaperone when needed and oversee clinical examinations.
• Assist in the opening of the premises.
• Adhere to Health & Safety regulations.
• Ensure that floor checks are carried out whilst on duty.
• Checking for any maintenance issues and reporting any issues to the Service Manager and maintenance contractors.
• Answering telephone calls in a timely and appropriate manner.
• Delivering accurate and complete messages, transferring calls as appropriate to doctors, nurses and admin staff.
• Process internal and external mail when requested to do so
• Promote effective communication and relationships within the team.
• Participate in clinical and practice meetings

Working for our organisation

At HUC you will develop a wide range of skills within a growing urgent and primary care organisation, making a real difference to service development and delivery. If you want to make your professional and personal mark in an organisation that is open to doing things differently, this could be the ideal move for you.

We are an equal-opportunity employer committed to a diverse and inclusive organisation. We welcome applications from all qualified candidates regardless of their age, caring responsibilities, disability, gender/sex, gender reassignment/trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation and socio-economic status.

Detailed job description and main responsibilities

Please see the attached job description for more information about the role and main responsibilities.

We reserve the right to close this advert early should we receive sufficient applications.

Person specification

Knowledge and Experience

Essential criteria

• GCSE or equivalent in English and Maths
• Good proficiency in MS Office applications including Word, Excel and Outlook
• Previous reception and/or administration experience

Desirable criteria

• Knowledge of SystmOne or similar IT system
• Previous Healthcare Receptionist experience

Personal Attributes, Values and Behaviours

Essential criteria

• Ability to work in a fast-paced environment
• Ability to work to protocols and follow process
• Ability to deal with confidential and sensitive information
• Ability to work on own initiative
• Communicates well with people at all levels
• Good communication and interpersonal skills
• Must be a team player and prepared to work flexibly
• Able to use initiative to solve problems

You must have the legal right to work in the UK at the time of application. We are not able to offer sponsorship for this role.

We reserve the right to close this vacancy early, should we receive sufficient applications.

Please do not apply through any third party websites, please only apply through Trac.

Employer certification / accreditation badges

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Further details / informal visits contact

Name

Amy Bishop

Job title

Non Clinical Recruiter

Email address

Sign in to view email