Wine Administrator & Logistics Assistant

Job Title: Administrator & Logistics Assistant (Wine & Auctions)

Location: Battersea, London

Employment Type: Full-time or Part-time (5 days per week with reduced hours considered)

Salary Range: £28-32k (full time)

Reports to: James Pymont, Managing Director

To apply email your CV and cover letter to Sign in to view email

Please not we are not reviewing applications through LinkedIn, please email directly.

About the Role

We are seeking a highly organised and detail-oriented Administrator & Logistics Assistant to support the day-to-day operations of Bid for Wine and Forum Fine Wine.

The successful candidate will work across both businesses, supporting a peer-to-peer wine marketplace alongside a fine wine brokering and auction business. This varied role offers exposure to wine trading, logistics, client services, auctions, and e-commerce operations within a fast-paced and specialist sector.

The ideal candidate will have previous experience in administration, logistics, wine operations, or a related field, and be comfortable working in a dynamic environment where attention to detail and strong organisational skills are essential.

This role would particularly suit someone with 2+ years’ experience in a similar position, ideally within the wine, luxury goods, storage, logistics, or auction sectors.

Key Responsibilities

Administrative Support

Maintain accurate records of inventory, consignments, and client information

Assist with cataloguing wines for auction, including data entry and proofreading

Prepare invoices, shipping documents, and internal reports

Arrange delivery of winning lots and merchant orders

Update and manage stock records using internal inventory systems

Logistics Coordination

Coordinate incoming and outgoing wine shipments

Liaise with warehouses, couriers, and clients to ensure timely deliveries and collections

Track shipments and resolve logistical issues or delays

Assist with stock control, storage organisation, and condition checks

Support wine storage and warehouse logistics operations

Pack and prepare wines securely for shipment and collection

Organise deliveries and collections with couriers and storage providers

Assist with the physical handling and movement of wine cases and stock as required (manual handling involved)

Auction & Sales Support

Assist in the preparation and execution of wine auctions (online and/or live)

Coordinate lotting, labelling, and movement of wines for sale

Photograph bottles for listings

Support online sales administration and website stock updates where required

Client Interaction

Respond to client enquiries via email and phone in a professional manner

Assist with valuations and general client administration

Skills & Experience

Essential

Minimum 2 years’ experience in an administrative, logistics, or operations role

Strong organisational skills and exceptional attention to detail

Good written and verbal communication skills

Proficiency in Microsoft Office, particularly Excel

Ability to multitask and work to deadlines in a fast-paced environment

Proactive, reliable, and professional approach

Desirable

Previous experience within the wine trade, wine storage, or wine logistics

Experience using LCB stock management systems or similar inventory management software

Familiarity with Wine Hub and WooCommerce platforms

Auction industry knowledge or previous auction experience desirable

Familiarity with inventory or database systems

Interest in wine, luxury goods, or the auction industry

Personal Attributes

Team player with a hands-on approach

Strong problem-solving mindset

Professional and client-focused demeanour

Adaptable and willing to take initiative

How to Apply

• Please submit your CV and a brief cover letter outlining your relevant experience and interest in the role and the wine industry to Vicki Wonfor Sign in to view email, we are not reviewing applicants through LinkedIn only directly by email.