Assistant Stock Control Systems Manager - Theatre

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Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.

Job Overview

To support the Stock Control Systems Manager - Theatres in delivering effective stock control systems, procurement support and supply chain processes across Theatres and Clinical Support Services

Provide operational support for work plans across the Health Board, working closely with clinical teams, user departments and procurement colleagues to promote early procurement input into service planning and delivery

Contributes to the provision of a professional procurement and stock control service, supporting service plans, system optimisation, product standardisation, cost improvement and service development across the division

Work closely with directorates and services to support changes in product choice, prioritise improvement activity, and contribute to savings delivery, process improvement, and value for money while maintaining responsiveness to clinical need.

Deputise for the Stock Control Systems Manager - Theatres in their absence for defined operational, systems and stock control responsibilities, escalating strategic, contractual or high-risk matters appropriately

Work collaboratively with colleagues across the Division and Procurement function to support consistent approaches to service improvement, problem-solving and delivery of agreed targets

Main duties of the job

Supports allocated procurement and stock control systems work for Clinical Support Services, including planning and monitoring projects across the division and providing advice and support to colleagues where required.

Supports the Stock Control Systems Manager to gather and analyse data on products, suppliers, stock usage and expenditure to support reporting, savings opportunities and service improvement plans.

Supports monitoring of procurement savings plans and contributes to progress reporting through the Stock Control Systems Manager

Responsible for the day-to-day Omnicell and Supply X administration, user support, system issue escalation and monitoring of data integrity.

Responsible for the day-to-day management of stock control clerks across a range of directorates, including coordinating rotas, undertaking PADRs and delivering training on procurement and stock control processes.

Supports development activity to improve professional expertise within the team and ensure services remain responsive, flexible and cost effective.

Working for our organisation

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025–2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.

We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.

Qualifications And Knowledge

Essential criteria

• Relevant degree or equivalent experience in procurement, supply chain, business administration or a related field
• Working knowledge of procurement and supply chain processes, stock control systems and service improvement principles
• Knowledge of theatre stock control processes and an understanding of the operational challenges within a theatre environment
• Awareness of procurement procedures, governance and compliance requirements relevant to the role

Desirable criteria

• Awareness of NHS procurement procedures and Health Board working practices.
• Awareness of quality standards, benchmarking and performance measurement approaches
• Awareness of NHS and government policies relevant to procurement and service delivery.

Experience

Essential criteria

• Experience of procurement and supply chain processes
• Working knowledge of procurement and supply chain processes within a theatre environment
• Experience of stock control systems and management, including Omnicell and SupplyX system administration.
• Experience of supporting project planning and meeting deadlines, including contributing to costings and purchasing activity in line with agreed revenue and capital projects
• Experience of people management and day-to-day staff supervision.

Desirable criteria

• Experience of working in a theatre environment and with theatre staff in a procurement role
• Knowledge of e-business systems
• Awareness of category management and business planning principles

Skills and Attributes

Essential criteria

• Excellent written and verbal communication skills, with the ability to present ideas clearly and effectively
• IT proficiency, particularly in the use of word processing, spreadsheets, databases, and web-based research tools
• Ability to communicate complex information effectively to multi-disciplinary groups of staff at all levels
• Evidence of continuous professional development

Desirable criteria

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh