IP Administrator

Graduate Finance Administrator / Analyst (Intellectual Property)

Location: Oxfordshire / Hybrid

Salary: Competitive + Benefits

Job Type: Full-Time, Permanent

About Oxford Nanopore Technologies

Oxford Nanopore Technologies is a leading biotechnology company with a mission to enable the analysis of anything, by anyone, anywhere. Our pioneering nanopore sensing technology is transforming how researchers, clinicians, and industry partners access and interpret biological data.

From advancing genomics research and clinical applications to supporting environmental monitoring and infectious disease surveillance, our innovative technology is driving scientific discovery across the globe. As we continue to grow, protecting and managing our intellectual property portfolio remains a key part of our success.

About the Role

We are seeking a motivated and detail-oriented Graduate Finance Administrator / Analyst to join our Intellectual Property (IP) team. This is an excellent opportunity for a recent graduate looking to build a career in finance while gaining exposure to budgeting, financial reporting, supplier management, spend analysis, and Intellectual Property operations.

Working closely with the IP, Legal, and Finance teams, you will support the financial administration and reporting activities associated with a global intellectual property portfolio. This unique position offers the opportunity to develop strong financial and analytical skills while gaining insight into how patents, trademarks, external legal providers, and innovation-related activities are managed within a commercial environment.

This role would suit a graduate who enjoys working with data, financial processes, and stakeholder management and is looking for a role that combines finance with exposure to a specialist business function.

Key Responsibilities

• Process and track invoices from external legal counsel, service providers, and suppliers, ensuring accurate and timely payment processing.
• Support budget tracking, expenditure reporting, invoice reconciliation, and payment activities.
• Monitor spend against budgets and assist in identifying discrepancies, trends, and variances.
• Produce regular financial reports and spend analysis to support decision-making within the IP function.
• Assist with forecasting and budget planning activities.
• Support the onboarding of new suppliers and external service providers, ensuring financial and supplier data is accurately maintained.
• Maintain accurate records within finance and business systems.
• Liaise with internal stakeholders and external suppliers to resolve invoice, payment, and account queries.
• Assist with month-end reporting activities and financial administration tasks.
• Contribute to process improvement initiatives to enhance reporting accuracy and operational efficiency.
• Support the wider IP team with administrative and reporting activities where required.

• Develop an understanding of Intellectual Property processes, including patent and trademark portfolio management, and how these activities are supported from a financial perspective.

About You

• Degree educated in Finance, Accounting, Economics, Business, Mathematics, Law, or a related discipline.
• Strong numerical and analytical skills with excellent attention to detail.
• Highly organised with the ability to manage multiple priorities and deadlines.
• Advanced Microsoft Excel skills or a willingness to develop them.
• Strong communication and interpersonal skills.
• Comfortable working with financial data and reporting tools.
• Proactive, curious, and eager to learn.

• An interest in finance, commercial operations, and innovation-driven businesses.

Desirable Experience

• Previous internship, placement year, or work experience in a finance, accounting, business support, legal, or professional services environment.
• Experience working with financial systems, ERP platforms, or reporting tools.
• Understanding of budgeting, accounts payable, financial reconciliation, or spend management processes.
• An interest in Intellectual Property, innovation, technology, or legal services.

What We Offer

• Exposure to both Finance and Intellectual Property functions.
• Mentoring from experienced finance and IP professionals.
• Competitive salary and benefits package.
• Hybrid working arrangements.
• Clear progression opportunities within a growing organisation.

• Collaborative and supportive working environment.

Why Join Us?

This role offers a unique opportunity to begin your finance career within a specialist Intellectual Property environment. You'll gain practical experience in financial reporting, budgeting, supplier management, and commercial analysis while developing an understanding of how intellectual property supports innovation and business growth. It's an ideal first step for a graduate looking for broad business exposure and long-term career development.

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